General Statement

FTA is committed to providing emergency first aid provision in order to deal with accidents and incidents affecting students, staff members and visitors.

The Managing Director has overall responsibility for ensuring that FTA has adequate and appropriate first aid equipment, facilities and first aid personnel and for ensuring that the correct first aid procedures are followed.

This policy aims to comply with the Health and Safety at Work etc. Act 1974 and the Health and Safety (First Aid) Regulations 1981.

All staff should read and be aware of this policy, know who to contact in the event of any illness, accident or injury, and ensure this policy is followed in relation to the administration of first aid.

Anyone on FTA’s premises is expected to take reasonable care for their own and others’ safety.

Aims of the Policy

  • To ensure that FTA has adequate, safe and effective first aid provision in order for every student, staff member and visitor to be well looked after in the event of any illness, accident or injury, no matter how major or minor.
  • To ensure that all staff and students are aware of the procedures in the event of any illness, accident or injury.

Nothing in this policy should affect the ability of any person to contact the emergency services in the event of a medical emergency. For the avoidance of doubt, staff should dial 999 for the emergency services in the event of a medical emergency before implementing the terms of this Policy and make clear arrangements for liaison with ambulance services on the FTA site.

To achieve the Policy Aims FTA will:

  • Have suitably stocked first aid boxes.
  • Carry out a suitable and sufficient assessment of the risks posed to persons in the event that they suffer an accident, injury or ill health.
  • Appoint sufficient First Aiders to take charge of first aid.
  • Provide information to staff members and students on the arrangements for first aid.
  • Have a procedure for managing accidents, including immediate liaison with emergency services, medical staff and if necessary, emergency contacts for students and staff members.
  • Review and monitor arrangements for first aid on a regular basis (and at the very least on an annual basis).

First Aid Boxes

The first aid boxes are located in the staff kitchen on the ground floor of Wingfield House and the simulator room in Hangar 4. Each aircraft also has a first aid box.

It is the responsibility of the First Aiders to check the contents of the first aid boxes regularly and to re-stock if necessary.

First Aiders

The main duties of First Aiders are to give immediate first aid, when needed, to students, staff or visitors and to ensure that an ambulance or other professional medical help is called, when necessary.

First Aiders are to ensure that their first aid certificates are kept up to date through liaison with the Managing Director.

The following staff members hold a valid certificate of competence in Emergency First Aid at Work (EFAW):

  • Sam Farley who is located in the ground school classroom or ground instructors’ room.
  • Ben Fermore who is located in the instructors’ room or Ops room.
  • Isabelle Linington who is located in the administration office.

If a First Aider is not present then the Appointed Person will be the Ops Desk Manager.

The Managing Director will ensure that there are sufficient numbers of First Aiders/ Appointed Persons at all times and that they have undergone appropriate training with refresher courses at either annual or, at maximum, three yearly intervals.

Emergency Procedure in the event of accident, injury or illness

If an accident, injury or illness occurs, the staff member present will assess the situation and decide on the appropriate next course of action. This may involve calling immediately for an ambulance or calling for a First Aider. If summoned, the First Aider will assess the situation and take charge of first aid administration.

In the event that the First Aider does not consider that he/she can adequately deal with the presenting condition by the administration of first aid then he/she should arrange for the injured person to access appropriate medical treatment without delay.


The First Aider/Appointed Person is to always call an ambulance on the following occasions:

  • In the event of a serious injury
  • In the event of any significant head injury
  • In the event of any period of unconsciousness
  • Whenever there is the possibility of a fracture
  • Whenever the First Aider is unsure of the severity of the injuries
  • Whenever the First Aider is unsure of the correct treatment.

If an ambulance is called then the First Aider in charge should make arrangements for the ambulance to have access to the injured person.

Arrangements should be made to ensure that any student is accompanied in an ambulance, or followed to hospital, by a staff member and will remain with the student until their emergency contact person arrives at the hospital. In the case of international students or students who do not have a local emergency contact, the staff member will remain with the student until the medical situation is assessed. Where a short treatment is necessary the staff member will stay with the student until treatment is complete and then arrange transport home for the student. Where an overnight or longer stay is necessary then the staff member may leave the student to the care of the medical staff once the treatment plan is clear. FTA will inform and update the student’s emergency contact of the situation and make further arrangements as required.

Procedure in the event of contact with blood or other bodily fluids

First Aiders should take the following precautions to avoid risk of infection:

  • Cover any cuts or grazes on their own skin with a waterproof dressing.
  • Wear suitable disposable gloves when dealing with blood or other bodily fluids.
  • Use suitable eye protection and a disposable apron where splashing may occur.
  • Use devices such as face shields, where appropriate, when giving mouth-to-mouth resuscitation.
  • Wash hands after every procedure.

If a First Aider suspects that they or any other person may have been contaminated with blood and/or other bodily fluids then the following actions should be taken without delay:

  • Wash splashes off skin with soap and running water.
  • Wash splashes out of eyes with tap water and/or an eye wash bottle.
  • Wash splashes out of nose or mouth with tap water, taking care not to swallow the water.
  • Record details of the contamination.
  • Seek medical advice (if appropriate).

Accident Reporting

All accidents and administration of first aid will be recorded in the Accident Report Book, which is kept with the First Aid box.

The record shall include:

  • Date, time and place of accident.
  • Name of the person involved.
  • Details of injury and any treatment given.
  • Outcome of accident.
  • Name and signature of the person or First Aider dealing with the incident.

Reporting to Emergency Contact

In the event of an accident or injury to a student or staff member the person’s emergency contact will be informed unless the incident is minor and the student/staff member requests that the emergency contact need not be informed. If a student is under 18 then the student’s parents or emergency contact will be informed of any incident, however minor.

Reporting to HSE

FTA is legally required under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995 (RIDDOR) to report the following to the HSE:

Accidents involving students or visitors in connection with work:

  • Accidents where a person is killed or taken from the site of an accident to hospital must be reported immediately

Accidents involving staff members in connection with work:

  • Accidents involving death or major injury (including as a result of physical violence) must be reported immediately;
  • Accidents that prevent the injured person from doing their normal work for more than three days (including acts of physical violence) must be reported within 10 days.

In connection with work is defined as:

  • any FTA activity (on or off the premises);
  • the way a FTA activity has been organised or managed;
  • equipment, machinery or substances;
  • the design or condition of the premises.

September 2013

This policy will be reviewed and update annually.